Archive for the ‘I T’ Category

Alternative Office Applications for Small Firms and Cloud

Sunday, January 25th, 2009
Small accountancy firms and indivdual management accountants may have tight budgets and find it difficult to spend on software applications like Microsoft Office or individual email ids for their employees. However there are good alternatives available in the market which either free or cheap. You must read the End-user license agreements (EULA) before downloading the application to ascertain whether it is available free for individual and commercial purpose.
The top software free applications are
  1. Open Office / Star Office: They are very good alternative to MS Office since they have all the applications similar to Word, Excel and Powerpoint. Star Office has the ability to convert the document into pdf. This is now a industry standard which could be your standard for sending soft copies to your clients. Star Office 8 is available for free with google pack. The latest release is Star Office 9 which is available for $ 34.95 as opposed to MS Office Small Business Edition $ 449.95.
  2. Website / Personal Domain/ Email ids: You have to make yourselves known in the internet world. When someone asks you for your address, 4 line address will not impress them the most but one line www….. Google Apps Standard Edition is an affordable alternative. Google started with unlimited accounts initially and now they have restricted to upto 50 accounts. So you have to watch the space for the change in end user agreements. You should register your own domain, and then use google apps for email ids upto 50 for you and your employees and collaborative features like calendar, sites and chat. You may spend $10 p.a. for domain registeration. You can design your own simple website in few minutes. But if you need professional help, then you should negotiate with the web designers.
  3. Free Antivirus: The most popular free antivirus software is AVG free http://free.avg.com. The free version provides an excellent protection to your PC and it is value for money. Free Norton anti virus is available on google pack. Sometimes you get McAfee free when you buy laptop or PC. My personal experience with McAfee is it slows down your computer and that could affect your work. My suggestion is to use AVG and avoid McAfee.
  4. Internet Browsers: Almost all the browsers available in the market is free and most dominant is Internet Explorer. The question is which browser is open, collaborative. and makes your task easier The answer is Firefox which is a open source application. It has most number of add-ons for a browser.
  5. Email Client: The email clients were primarily designed to download the emails on your computer and read mails offline. Google Apps offers 7 GB space for your emails. So I do not see the need for you to have an email client unless you are paying for your broadband on a hourly rate. Mozilla Thunderbird is a popular choice.
  6. Social Networking: Linkedin and Xanga are free professional networking sites that are very popular which you should extensively. Facebook is for keeping in touch with your friends. Facebook Pages is a useful application to promote. You need to check guidelines from your accounting body for website whether Facebook pages is acceptable for use for your firm.
  7. Accounting Softwares: You need to shop around to find good accounting software. It would be difficult to find any accounting software available free on the internet.

Cloud Computing - A emerging concept

According to Wikipedia,

Cloud computing is Internet (”cloud”) based development and use of computer technology (”computing”). It is a style of computing in which typically real-time scalable resources are provided “as a service” over the Internet to users who need not have knowledge of, expertise in, or control over the technology infrastructure (”in the cloud”) that supports them.

It is a general concept that incorporates software as a service (SaaS), Web 2.0 and other recent, well-known technology trends, in which the common theme is reliance on the Internet for satisfying the computing needs of the users. An often-quoted example is Google Apps, which provides common business applications online that are accessed from a web browser, while the software and data are stored on Google servers.

The cloud is a metaphor for the Internet, based on how it is depicted in computer network diagrams, and is an abstraction for the complex infrastructure it conceals.

A good example would be Google Apps. “Software-as-a-service for business email, information sharing and security”

With the advances in the technology, the relationship with the Service Provider changes. Earlier the business had to manage the procurement of software and its IT department and now it has to manage relationship with its software service providers or BPOs or KPOs. Companies have to get the best services to keep its business running smoothly since the business revolves round use of technology. Services will become expensive and so do Service Level Agreements (SLAs).

The vendors that provides the best and affordable ervices to the companies are the ones who will continue in the long run.

Please share your view by positng comments. Don’t forget to tick “Email Follow on Comments” so that you are always in loop when this article is commented by others.

Regards,

Santosh Puthran

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New Year Resolution 2009

Sunday, January 11th, 2009
I was reviewing my New Year resolution for the year 2008 and  taking stock of whether I have achieved of what I thought in 2008. My focus last year was on networking management accountants across the globe and also make them known in the industry.

With help, advise and efforts of active management accountants, we were able to achieve the following:
  1. CMA India Portal: The CMA Portal was given the final shape with the efforts of CMA B V Prabhakar, RV, Ramesh Joshi, Devarajan, Ashutosh and many more. Today the portal has 770 members which includes members from other profession and business. The focus of the portal has been quality discussions and actions, particularly discussing business events in India and globe. The members who are active are likely to be known in the accounting fraternity. Readers will be benefitted from the discussions.
  2. CMA India Portal on Linkedin: This was suggested by CMA Devarajan so that we would be able to connect to other professionals. A profile on linkedin is a passport for networking. and ideal substitute for a website. I would suggest you create your profile on linkedin and join CMA India Portal Linkedin. Today the membership is 29 and will definitely grow. This will ensure that you are always connected with us some way or other.
  3. Management Accountant Blog: The blog moved on to it own domain www.managementaccountant.in and I have a personalised email id associated with the domain name. The alexa ranking today is 678,162. I will strive for ranking around 100,000 which is an indicator of how the blog is ranked in the search engine results. I will look forward to your support to use various social networking tools like digg, stumbleupon or yahoo buzz on the articles posted.

Being a member of ICWAI, I am proud to say ICWAI has achieved a lot in the last year. Some of them are

  1. Number of seminars hosted by ICWAI has increased and this should bring our institute closer with the industry,  members and other stakeholders.
  2. ICWAI website has been improved a lot. Few suggestions I have made are implemented. I would sending them suggestions on a regular basis.
  3. ICWAI signs MOU with CIMA, UK: This is a good indicator of qualification going global. The MOU will definitely help to the members to work globally without being to explain everytime who they are. This agreement will serve to both strengthen the professional accounting links between two of the world’s leading economies and provide highly skilled professional accountants for the global labour market enabling both institutes to work together to enhance recognition of the profession and their professional bodies.

My New Year Resolution 2009

  1. iPhone and look alikes: The reason iPhone/iPod is a marketing success is because it does what you want with the touch on its screen. It is user friendly, innovative and people like it because of positive experience using it. I would be focussing on articles that will bring you more closer to business.
  2. Business and Social Networking: This resolution will continue. My efforts will be to connect all the management accountants with the business. The objective is the management accountants should be the first choice for the business.
  3. New Technologies on the internet: It is said, one who controls the technology ,controls the world. Romans dominated the world because they built roads, British dominated because they built ships and Americans dominate the world as they have advanced technology on weapons. Management Accountant of today has to follow a similar route in  the workplace. This will include in depth knowledge on ERP solution, Business Processes, Office applications and usage of tools on the internet to gain knowledge and provide solutions to the business . E.g. Social networking sites Twitter, Facebook and linkedin were considered to be joke on the internet when they started. They are now  a disruptive technologies which are very popular. Join me on Twitter . Use add-on on your Firefox browser to keep in tune with the latest. I will be focussing on some of the technologies on the internet.

Just as last year, please post your comments and views.

Wish You and Your Family a Very Happy and Prosperous New Year 2009

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Linkedin Announces new applications for collaboration

Tuesday, November 4th, 2008


Today Linkedin is announcing many more ways to interact with your network on LinkedIn. Whether it’s a new way to create projects and collaborate, share information, customize your profile, or gain key insights, the new LinkedIn Applications deliver.

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Work collaboratively with your network.

  • Box on LinkedIn: Share files and collaborate with your network.
  • Huddle on LinkedIn: Private workspaces to collaborate with your network on projects.

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Share information and keep up to date with your network.

  • Amazon on LinkedIn: Discover what your network is reading.
  • TripIt on LinkedIn: See where your network is traveling.
  • SixApart on LinkedIn: Stay up to date with your network’s latest blog posts.

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Present yourself and your work in new ways.

  • Google Docs on LinkedIn: Embed a presentation on your profile.
  • SlideShare on LinkedIn: Share, view and comment on presentations from your network.
  • WordPress on LinkedIn: Promote your blog and latest posts.

Gain key insights that will make you more effective.

  • Company Buzz by LinkedIn: See what people are saying about your company.

Logon to your Linkedin Account and look for Applications on the left hand top corner.

Regards,

Santosh Puthran

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Laptop Theft - Tips on how to avoid or mitigate it

Sunday, November 2nd, 2008
You may be travelling for company or personal work and you may taking your laptop along with you. Your laptop may contain sensitive information about your work or personal information like backup of your Palm handheld. Unsecured information on your laptop makes your data vulnerable for theft both business and identity theft.

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Simple tips to protect your laptop:

  1. Protect your laptop with a strong password: If you travel with your laptop frequently, you should secure it with a strong password. A good password would be combination of alpha numeric and special characters. E.g. c00lWelc0me! … using zero instead of ‘o’
  2. Back up before you go: Always back up your information before you take your laptop on a trip. You can’t always avoid the financial loss of your equipment, but you can avoid losing all your information in the process.
  3. Be careful what you store on your thumb drives: With the growing popularity and increasing memory capabilities of small flash drives (known as “thumb drives”) comes a greater risk of information theft. If you travel with a thumb drive, try not to store sensitive information on it. If you lose the drive or if the drive is stolen it’s easy for anyone to access that information.
  4. Don’t leave your laptop or its carrying case in plain view in the car; lock it up in the trunk. If they can’t see it they can’t steal it.
  5. When staying in a hotel, the best practice is to take it with you or to lock it up in an in room safe. If a safe is not available then use a physical cable lock. You may also want to hang up a do not disturb sign on your door.
  6. NEVER leave your laptop for even a second especially in busy airports. It just takes a minute to be distracted, which is enough in most cases for someone to walk away with your laptop.

PCWB Storage

Some sophisticated techniques:

  • Data Encryption: Full disk encryption (FDE) can be taken on from a software-based approach, a hardware-based approach, or both - end-based approach. FDE can especially be effective against cold boot attacks and provides protection before the operating system starts up with pre-boot authentication. List of products. Encrypt your data with Windows XP Professional.
  • Remote Laptop Security (RLS) is available to confidently secure data even when the laptop is not in the owner’s possession. With Remote Laptop Security, the owner of a laptop can deny access rights to the stolen laptop from any computer with Internet access.

Recommended reading and sources

  1. Laptop Security Tips
  2. Laptop Protection - tips from Microsoft
  3. CNET tips
  4. Mobile Computing
  5. Best Data Encryption options

Regards,

Santosh Puthran

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Laptop Theft Tips on how to avoid or mitigate it

Sunday, November 2nd, 2008
You may be travelling for company or personal work and you may taking your laptop along with you. Your laptop may contain sensitive information about your work or personal information like backup of your Palm handheld. Unsecured information on your laptop makes your data vulnerable for theft both business and identity theft.

Big savings on top brand laptops at Misco

Simple tips to protect your laptop:

  1. Protect your laptop with a strong password: If you travel with your laptop frequently, you should secure it with a strong password. A good password would be combination of alpha numeric and special characters. E.g. c00lWelc0me! … using zero instead of ‘o’
  2. Back up before you go: Always back up your information before you take your laptop on a trip. You can’t always avoid the financial loss of your equipment, but you can avoid losing all your information in the process.
  3. Be careful what you store on your thumb drives: With the growing popularity and increasing memory capabilities of small flash drives (known as “thumb drives”) comes a greater risk of information theft. If you travel with a thumb drive, try not to store sensitive information on it. If you lose the drive or if the drive is stolen it’s easy for anyone to access that information.
  4. Don’t leave your laptop or its carrying case in plain view in the car; lock it up in the trunk. If they can’t see it they can’t steal it.
  5. When staying in a hotel, the best practice is to take it with you or to lock it up in an in room safe. If a safe is not available then use a physical cable lock. You may also want to hang up a do not disturb sign on your door.
  6. NEVER leave your laptop for even a second especially in busy airports. It just takes a minute to be distracted, which is enough in most cases for someone to walk away with your laptop.

PCWB Storage

Some sophisticated techniques:

  • Data Encryption: Full disk encryption (FDE) can be taken on from a software-based approach, a hardware-based approach, or both - end-based approach. FDE can especially be effective against cold boot attacks and provides protection before the operating system starts up with pre-boot authentication. List of products. Encrypt your data with Windows XP Professional.
  • Remote Laptop Security (RLS) is available to confidently secure data even when the laptop is not in the owner’s possession. With Remote Laptop Security, the owner of a laptop can deny access rights to the stolen laptop from any computer with Internet access.

Recommended reading and sources

  1. Laptop Security Tips
  2. Laptop Protection - tips from Microsoft
  3. CNET tips
  4. Mobile Computing
  5. Best Data Encryption options

Regards,

Santosh Puthran

Sign Up and Make money displaying Oxado contextual ads!

Book a room at the Radisson Edwardian Heathrow Hotel.

Do you like to be updated in Accountancy ?

Subscribe to Management Accountant by Email

Or

Subscribe in a reader


SAP Store, UK

If you liked this article, please visit one of the links below. I would appreciate it


Management Accountant Store, US - Powered by Amazon
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Digital Store, US

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  1. What is Phising ?
  2. Identity Theft
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CMA 2.0 - Portal Launched

Tuesday, August 19th, 2008
I had been busy in the development of Portal http://cmaindia.informe.com which is dedicated to Management Accountants of India. In development of the portal, inputs have been provided by lot of members especially Deverajan, RV, Prabhakar, Ashutosh and Ramesh Joshi without which it would not have been a success.

The portal has general topic of discussion with members of public and dedicated area for Members of ICWAI. This platform gives an opportunity to every member to brand himself in the professional network. You will notice on every post the Educational Qualification, Website, IM details and when he/she become member of ICWAI. If a member does not have his own website, I have suggested, everyone to have their profile of linkedin. Linkedin on its own will open lot of opportunities by social networking.

Why Informe ?: The choice of portal is for the simple reason it supports Web 2.0 Technology

What is Web 2.0 ?

Tim O’Reilly contrast the topic on his blog on Web 1.0 with Web 2.0

Web 1.0 –> Web 2.0
DoubleClick –> Google AdSense
Ofoto –> Flickr
Akamai –> BitTorrent
mp3.com –> Napster
Britannica Online –> Wikipedia
personal websites –> blogging
evite –> upcoming.org and EVDB
domain name speculation –> search engine optimization
page views –> cost per click
screen scraping –> web services
publishing –> participation
content management systems –> wikis
directories (taxonomy) –> tagging (”folksonomy”)
stickiness –> syndication
Brand CMA 2.0:

The principle for today’s Management Accountant is the same and that is the foundation portal http://cmaindia.informe.com/. The content of the portal will be driven by the participation of the members . The reader of the portal will be benefited by the content and quality of discussion. However the real beneficiary would be the one who will be initiaties the discussion, persuasively discusses on topics and arrives at a solution.

Karma - in discussion board terminology. Other members will rate him/her and comment why they are rated him. This will encourage the contributor to think about how his actions will benefit the group as a whole.

I would invite you to join the CMA Portal by registering and participate in professional networking. Click on following link to Register. Please promote the portal in your professional network.

Regards,

Santosh Puthran

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CMA 2.0 Portal Launched

Tuesday, August 19th, 2008
I had been busy in the development of Portal http://cmaindia.informe.com which is dedicated to Management Accountants of India. In development of the portal, inputs have been provided by lot of members especially Deverajan, RV, Prabhakar, Ashutosh and Ramesh Joshi without which it would not have been a success.

The portal has general topic of discussion with members of public and dedicated area for Members of ICWAI. This platform gives an opportunity to every member to brand himself in the professional network. You will notice on every post the Educational Qualification, Website, IM details and when he/she become member of ICWAI. If a member does not have his own website, I have suggested, everyone to have their profile of linkedin. Linkedin on its own will open lot of opportunities by social networking.

Why Informe ?: The choice of portal is for the simple reason it supports Web 2.0 Technology

What is Web 2.0 ?

Tim O’Reilly contrast the topic on his blog on Web 1.0 with Web 2.0

Web 1.0 –> Web 2.0
DoubleClick –> Google AdSense
Ofoto –> Flickr
Akamai –> BitTorrent
mp3.com –> Napster
Britannica Online –> Wikipedia
personal websites –> blogging
evite –> upcoming.org and EVDB
domain name speculation –> search engine optimization
page views –> cost per click
screen scraping –> web services
publishing –> participation
content management systems –> wikis
directories (taxonomy) –> tagging (”folksonomy”)
stickiness –> syndication
Brand CMA 2.0:

The principle for today’s Management Accountant is the same and that is the foundation portal http://cmaindia.informe.com/. The content of the portal will be driven by the participation of the members . The reader of the portal will be benefited by the content and quality of discussion. However the real beneficiary would be the one who will be initiaties the discussion, persuasively discusses on topics and arrives at a solution.

Karma - in discussion board terminology. Other members will rate him/her and comment why they are rated him. This will encourage the contributor to think about how his actions will benefit the group as a whole.

I would invite you to join the CMA Portal by registering and participate in professional networking. Click on following link to Register. Please promote the portal in your professional network.

Regards,

Santosh Puthran

Visit SAP Book Stores

United States and World Wide

United Kingdom

Post Accountancy Jobs on Management Accountant Job Board

Join Management Accountant Groups


Do you like to be updated in Accountancy ?

Subscribe to Management Accountant by Email

Or

Subscribe in a reader

SAP Store, UK

Visit MA Stores ? You will find something you are looking for ….

Management Accountant Store, US - Powered by Amazon
Management Accountant Store, UK Stores - Powered by Amazon, UK

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Knock, Knock - Opportunity

Monday, January 28th, 2008

Knock, Knock. Who’s there? Oppurtunity!! Can’t be. Why Not? Bcoz Opportunity knocks only once.


I had a good laugh when I watched this video.

The lady tells, “If you type google into the google, you can break the internet.”

Type google into google and you will notice the results on the right hand corner 1800 million hits. This indicates that the word google is on 1800 million websites.

Now try search your name on google. E.g “Santosh Puthran” and check whether you are visible on any websites. If there too many people with your name, the try “Your Name ” Cost Accountant. Check the results and determine whether the results help you professionally.

So if you do not find yourself on google search, then it is time to be active on the web to promote yourself professionally:

  1. Create your profile on www.linkedin.com and connect with your colleagues and ex-colleagues who will help you to recommended.
  2. Participate in discussions of your accounting body both virtually (yahoogroups or discussion board) and physically in seminars / meetings. This will help to promote your presence.
  3. Social Networking sites like www.digg.com , www.stumbleupon.com and www.indianpad.com are very good. Find good topics for discussions and share it in the professional community.
  4. Start Blogging on what you specialise. Blogger and Wordpress are one of the best sites. Or if you are a practising firm, please maintain an up-to-date website.

The best things in the world are free on the internet. So why not use them to promote professionally.

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Regards,

Santosh Puthran
Management Accountant Blog

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StarOffice 8 is available free on Google Pack

Sunday, January 20th, 2008

It is a pleasant surprise to see that StarOffice Version 8 is available free on Google Pack. The product retails for $ 69.95. The product is a viable alternative to Microsoft Office which is very expensive to buy unless you are a student.

The other option is to download Open Office which is also a productivity suite available free. Both the productivity suite is supported by Sun Microsystem and is available free.

The download size is 144 mb. If you have broadband connection, then you can download them. Otherwise check out whether it is available in CD in some computer magazine.

If you are using a pirated software, please support the use StarOffice or Open Office Applications.

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Regards,

Santosh Puthran
Management Accountant Blog

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Stumbled upon - Practising Members Directory

Sunday, January 6th, 2008
I have been stumbling lot of accountancy websites today. Then I stumbled upon the online practising members of ICWAI directory and provided a review.

The stumbleupon link is http://www.stumbleupon.com/url/www.myicwai.com/practisingmembers.asp

I would request you to provide your review on the above link. The more the reviews on the link above, the search engines will bring up the results for practising accountants in India. (Stumbleupon is very powerful tool.) In few days, practising accountants will notice increase in telephone calls or emails for new assignments.

The online directory should include following details for the benefit of practising members:

  1. Contact telephone number should always be +Country code + STD + Local number: If anyone calls from abroad, he/she should have ready access to your telephone number.
  2. Website: A column should be added to include website of practising members. Our institute has guidelines for maintaining the website. Website is a window for prospective clients to know about your firm. It does not cost much. Why not maintain one ?
  3. Email ids: Please dump your vsnl.in, yahoo.com or hotmail.com as your email ids. It looks unprofessional. You email should represent you. Decide which email looks professional - prem.chopra22@hotmail.com or prem@chopraassociates.com ?
  4. Locate on the Map: This is quite useful when prospective clients want to meet you. Locate ICWAI, HQ

Practising Cost Accountants in India, please update your information on the online directory. Opportunities will be knocking at your doors.

I stumbled on the following websites too. Please write your reviews on the links below:

ICWAI : http://www.stumbleupon.com/url/www.myicwai.com/
ICWAI on Wikipedia: http://www.stumbleupon.com/url/en.wikipedia.org/wiki/ICWAI

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Regards,

Santosh Puthran
Be my friend on Stumbleupon
http://talk2santosh.stumbleupon.com

What is StumbleUpon ?

StumbleUpon uses / ratings to form collaborative opinions on website quality. When you stumble, you will only see pages which friends and like-minded stumblers () have recommended. This helps you discover great content you probably wouldn’t find using a search engine. Read More

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